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Hiring Documentation Specialist

Job Title: Documentation Specialist

Job Description:

As a Documentation Specialist at [Company Name], your primary role will be to create, organize, manage, and maintain various documents critical to the functioning of our organization. Your responsibilities will include but are not limited to:

  1. Document Creation: Develop and update a wide range of documents, including reports, manuals, guidelines, procedures, and forms, adhering to company standards and industry best practices.
  2. Document Organization: Establish and maintain a structured document management system, ensuring easy access, retrieval, and version control of documents.
  3. Document Compliance: Ensure that documents comply with relevant industry standards, regulations, and internal policies.
  4. Document Distribution: Manage the distribution and sharing of documents within the organization, ensuring that the right people have access to the right information.
  5. Training and Support: Provide guidance and training to staff members on document management best practices and tools.
  6. Document Archiving: Implement proper archiving procedures for historical documents and records, ensuring compliance with legal and regulatory requirements.


  • Bachelor’s degree in a relevant field (e.g., English, communications, information science).
  • Excellent writing, editing, and proofreading skills.
  • Proficiency in document management software and Microsoft Office Suite.
  • Knowledge of industry-specific regulations and standards .
  • Effective communication and interpersonal skills.