+91 -822- 099- 9393 Coimbatore, Tamilnadu 641012

Hiring Front Office Receptionist

  • Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    6 months ago
  • Category:
    other Sector
  • Deadline:
    September 12, 2024

Job Title: Front Office Receptionist

Job Description:

We are looking for a Front Office Receptionist to be the first point of contact for our company. The ideal candidate should possess excellent communication and interpersonal skills, attention to detail, and a welcoming and professional demeanor. As a Front Office Receptionist, you will play a crucial role in creating a positive and lasting first impression for our clients, visitors, and employees.

Key Responsibilities:

  1. Greeting and Welcoming: Welcome visitors and guests with a warm and friendly demeanor. Ensure they sign in and out, providing visitor badges as necessary.
  2. Answering and Directing Calls: Handle incoming phone calls, directing them to the appropriate person or department. Take and relay messages accurately and efficiently.
  3. Administrative Support: Provide administrative support, including handling mail and packages, maintaining office supplies, and managing appointments and schedules for the team.
  4. Customer Service: Assist clients and customers with inquiries, requests, and general information about our company. Ensure a high level of customer service at all times.
  5. Maintaining a Clean and Tidy Reception Area: Keep the reception area clean and organized, ensuring it represents our company’s professionalism and brand image.
  6. Security and Access Control: Monitor and control access to the premises, ensuring the safety and security of the office.
  7. Handling Arrivals and Departures: Assist with the check-in and check-out process for employees and visitors, including issuing and collecting access cards or keys.
  8. Communication: Communicate effectively with other departments and team members to ensure smooth operations and handle any emergency situations professionally and efficiently.
  9. Record Keeping: Maintain accurate records of visitor logs, appointments, and other relevant documentation.
  10. Problem Solving: Address any issues or concerns that arise in a calm and professional manner, seeking assistance from management as needed.

Qualifications:

  • Previous experience as a receptionist or in a customer-facing role is a plus.
  • Proficiency in using office equipment (e.g., telephone systems, fax machines, printers).
  • Strong verbal and written communication skills.
  • Organizational and multitasking abilities.
  • Attention to detail and accuracy.
  • Ability to work independently and as part of a team.