Job Title: Office Assistant

Job Summary: We are seeking a reliable and organized Office Assistant to join our team. The Office Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. The ideal candidate should be detail-oriented, proactive, and able to handle a variety of administrative tasks. If you are a self-starter with excellent communication and organizational skills, we encourage you to apply.

Key Responsibilities:

1. Administrative Support: Provide administrative support to various departments and team members, including but not limited to data entry, filing, photocopying, and managing office supplies.
2. Reception: Greet and assist visitors, answer phone calls, and direct inquiries to the appropriate personnel.
3. Scheduling: Manage and maintain calendars, schedule appointments, and coordinate meetings.
4. Correspondence: Draft and proofread emails, letters, and documents as needed.
5. Record Keeping: Maintain and update physical and electronic records, including personnel files, inventory records, and confidential documents.
6. Mail and Deliveries: Sort and distribute incoming mail and packages; prepare outgoing mail and shipments.
7. Facility Maintenance: Assist in maintaining a clean and organized office environment by coordinating with maintenance and cleaning staff as necessary.
8. Travel Arrangements: Arrange travel accommodations, including flights, hotels, and transportation, for employees when required.
9. Expense Reporting: Assist in expense tracking and reporting by maintaining records and assisting employees with expense submissions.

Qualifications:

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Proven experience as an office assistant, administrative assistant, or in a similar role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both written and verbal.